You should complete this form to gain access to personal information that the school holds about you. You are currently entitled to receive this information under the Data Protection Act 1998 (DPA) and under the EU General Data Protection Regulation (GDPR).
We will also provide you with information that the school holds which includes:
Confirmation about what personal data which is being processed.
Access to a copy of the data.
The purposes of processing the data.
The categories of personal data concerned.
Who the data has been, or will be, shared with.
How long the data will be stored for, or if this isn’t possible, the criteria used to determine this
The source of the data, if not the individual.
Whether any automated decision-making is being applied to their data, and what the significance
and consequences of this might be for the individual
The information you supply in this form will only be used for the purpose of identifying the personal data you are requesting and responding to you. You are not obliged to complete this form to make a request, but doing so will make it easier for us to process your application quickly. All requests must be made in writing and contain this information.
Please be aware if the request is made during the summer break, staff won’t be able to deal with your request until the new term begins.
Details of the person requesting the information
Are you the data subject?
To ensure we are releasing data to the right person we require you to provide us with proof of your identity and of your address. Please supply us with a scanned or photographed image (do not send the originals) of one or both of the following:
Proof of identity - Passport, photo driving licence, national identity card or birth certificate.
Proof of Address - Utility bill, bank statement, credit card statement (no more than 3 months old); current driving license; current TV license; local authority tax bill, HMRC tax document (no more than 1 year old).
If we are not satisfied you are who you claim to be, we reserve the right to refuse to grant your request.
Details of the data subject
What information are you seeking?
We will not disclose information if it:
Might cause serious harm to the physical or mental health of the pupil or another individual
Would reveal that the child is at risk of abuse, where the disclosure of that information would not
be in the child’s best interests
Is contained in adoption or parental order records
Is given to a court in proceedings concerning the child
Information about the collection and processing of data
Please note that any attempt to mislead may result in prosecution.
I confirm that I have read and understood the terms of this subject access form and certify that the information given in this application. I understand that it is necessary for Howard Park Community School to confirm my/ the data subject’s identity and it may be necessary to obtain more detailed information in order to locate the correct personal data.
You are submitting this information to:
Howard Park Community School
St Peg Lane
Telephone: 01274 864972
If after you have received the information you have requested you believe that:
The information is inaccurate or out of date; or
We should no longer be holding that information; or
We are using your information for a purpose of which you were unaware;
We may have passed inaccurate information about you to someone else;
Then you should notify our Data Protection Officer at once, email: firstname.lastname@example.org